ICON, Inc.
Workforce Management

Simplify and Automate Time, Attendance and Scheduling

WorkforceHUB

Staff timekeeping, scheduling, web clock, manager control panel, reporting…

Everything you need to more capably manage your workforce and save money!

time and attendance

Time and Attendance

Cloud-based, mobile employees, promptly customized, with next-generation features.

time and attendance

Scheduling

Automated state-of-the-industry tools that manage the logistics of team scheduling.

time and attendance

Mobile

Mobilize your staff to punch in/out, accept schedules, and volunteer for eligible shifts.

Payroll Integration

Payroll Integration

Learn how our payroll integration can save you time and help you avoid expensive errors.

Need help getting set up?

Let us help you! From a simple punch clock to a complex multi-shift schedule, we can get you up and running—often within just a few hours!

Why WorkforceHUB?

Simple: It makes you more profitable, efficient…

and can safeguard you in case of a lawsuit!

Reduce Labor Costs

Know what you’re spending on labor, and where.

The costs of labor are the number one business expense. You can’’t manage what you don’’t track! Can you identify with any of these common staff administration issues?

Stressed Managers: Ad hoc and manual management of multi-layer schedules and personal communication with staff members can eat up valuable manager time leaving strategic programs undone. Are your managers spending more time coordinating than effectively managing?

Crippling Overtime Costs: Excessive overtime may be due to increased work volume, high absenteeism, inefficient distribution of staff or understaffing. Low overtime and high absence could indicate too many employees. Do you know precisely what’’s driving your increasing costs?

Wrong Worker on the Job: You may have available resources but the responsibilities require specific skill sets, qualifications, or certifications in order to be effective or be compliant. Can you easily (or automatically) place the right skills in the right place at the right time?

Out of Touch Employees: Engage workers by giving them access to available shift opportunities and the ability to switch or pick up shifts. Online time cards, schedules, and communicating with managers. Text or email notices for schedule updates and opportunities. Can your employees help you manage themselves?

No Records for Audit or Analysis: Whether the organization or another entity needs verification, having adequate reporting and analysis specialties plus the historical data is indispensable for effective management. Can you ascertain what you did wrong– or right?

Maintain Regulatory Compliance

Avoid fines and possible sanctions.

New regulations now or soon to be in effect could seriously influence your bottom line. These include:

The Fair Labor Standards Act (FLSA) Overtime Provisions: Applies to all businesses. Any employee making less than $913 per week and working over 40 hours MUST be paid overtime. Eliminate any question with automated employee timekeeping.

The Affordable Care Act (ACA): Classifying and entering hours for full-time, part-time, variable, and seasonable team members is mandatory according to ACA regulations. Noncompliance OR lax reporting can result in fines, sanctions, and lawsuits against an employer.

Do you need automated staff timekeeping, scheduling, and reporting in order to comply with industry or government provisions?

Our automated employee time tracking and scheduling solution will enable you to more efficiently track hours worked, and paid and non-paid breaks to meet the mandatory provisions. Avoid fines, store records for verification, all while streamlining how you track time and labor to ensure your employees are paid accurately and on time.

WorkforceHUB from ICON, Inc. Features

Next-gen tools to help you administer timekeeping, control labor costs, and stay compliant.

time and attendance

Time & Attendance

Cloud-based, mobile employees, promptly customized, with next-generation features.

time and attendance

Scheduling

Innovative features that simplify the intricacies of employee scheduling.

time and attendance

Mobile

Learn how you can delegate timekeeping and scheduling to staff members with mobile access.

Payroll Integration

Payroll Integration

Discover extra time and hassle-free data imports with advanced payroll integration.

Scheduling

Advanced Scheduling: Complex schedules made easy! Flexible shift definitions and schedule templates with —up to five organization levels. Multi-manager, multi-department, multi-location capability. Unlimited weeks, shifts per week, and rotating patterns. Multiple roles with role-based authentication and approvals. Everything you need for uncomplicated management of a few to hundreds of associates in any industry.

Compliance Enforcement: The schedule auto-manages compliance! Define schedules with rules for shift duration, overtime, and shift proximity. Require certifications for positions with auto check for individual employee expiration. Support minimum/maximum hour preferences and weekend count. Minimize your compliance vulnerability, better oversee your labor force and get rid of unneeded overtime.

Simplified Management: Let the system and staff members do the work! Drop and pick up shifts from the Virtual Trade Board and turn in time cards. Workers manage their own schedule preferences, submit time off requests, and coordinate with supervisors online. Auto track employee status to comply with labor laws.

System Messaging and Alerts: Text or email messages for new schedule, changed schedule, open shifts, trades, and daily reminders. Even warnings on overtime thresholds. Managers and team members coordinate through an online message center. No one can say, “I didn’t know!”

Time and Attendance

Time Card Management: Save countless admin hours! And do away with pen and paper time and attendance systems. Make real-time edits, record and store auditable time card approvals that protect against labor disputes. Ensure the accuracy of your timekeeping data for DOL, FLSA, ACA, PBJ compliance.

PTO Tracking: Stop guesstimating PTO hours and reduce admin errors! System automatically calculates PTO balances based on time worked. Push real-time data to time cards. Create oversight for managers so that understaffing is never a problem.

Employee Self-Service: Empower your associates with transparency! Enable them to monitor their PTO balances, submit time-off requests, view and approve their time cards. And have happier, more productive staff members.

Mobile Timekeeping App: Simplify timekeeping! Staff members can check time cards, submit time-off requests and punch in/out from anywhere. But don’’t worry, you’ll have the oversight you need with punch location specifics via PinPoint GPS.

TimeWorksPlus guarantees you have accurate timekeeping records, decreases payroll processing time, and improves compliance.

Web and Mobile

A time clock without parts! No hardware to configure. Log in from any internet browser, embed a time clock in your company web page. Track paid breaks based on hours worked. Meal and transfer buttons. IP verification ensures employees are where they should be and ready to work!

PunchLogic: Prevent punch errors! Punch menu options based on current state and eligibility. Capture in/out punch data, job codes, mileage, tips, department transfers and more in real time. PunchLogic prevents punch errors and creates accurate data to manage effectively.

Mobile Apps: Punch clock in your pocket! Free on any iPhone or Android mobile device (App Store or Google Play). No maintenance necessary. Augment punches with PinPoint GPS locations. Managers see current status for clock-in/out and PTO along with labor force information.

Employee Self-Service: Share the load! Staff members can check their own time cards, submit time-off requests, punch in/out, record job codes, mileage, tips, department transfers and more— from anywhere. Lighten manager loads with automation and self-service.

Manager Super-Vision: Monitor team member status in real time— from anywhere! View remote staff levels, check current clock-in/out and PTO. Filter by department, manager, or location. Review, edit, and approve schedule and time cards on the go.

Payroll Integration

Payroll Integration: Close the loop! Integration of time tracking with payroll dissolves the final barrier to complete automation, turning time cards into checks. Integration solutions are available for payroll bureaus and payroll software packages— hosted online or onsite. Sync data between systems, reconcile, and process payroll— all without file export/import or manual entry.

All The Majors: Regardless of your payroll processing platform or software, chances are we have a solution that will integrate Time and Attendance and Scheduling for seamless data imports. Additionally, we also integrate with leading Workforce Management solutions for Human Resources and Labor Analytics plus focused solutions for hotel management, finance, healthcare, and hospitality.

Integration API: For custom solutions, we have an API that allows you to define desired data fields and then retrieve or export via REST to other systems. Use it to develop custom reports, measure data or store summarized data for future/potential audits. Integrate with other specialized systems such as workforce modeling and planning, location analysis, job costing, or any process where labor hours are beneficial.